Recording Manual Stock Adjustments

Recording Manual Stock Adjustments

A manual stock adjustment lets you correct a material's quantity when the system figure does not match what you physically have. Unlike purchase receipts or production consumption, adjustments are not linked to a specific order — they are direct corrections to your stock count.

When to Use a Manual Adjustment

• After a physical stocktake — you counted the shelves and found a discrepancy between what you have and what CrafterBy shows
• To record waste or spoilage — materials that went bad, expired, or were spilled outside of a production run
• To record damaged goods — materials received damaged that cannot be used, but were not caught at goods-in
• To correct a data entry error — you entered the wrong quantity on a purchase receipt or consumption log
• To bring historical stock into the system — when you first start using CrafterBy and need to set opening stock levels

Steps to Record an Adjustment

1. Go to Stock Management > Adjustments.
2. Click New Adjustment.
3. Select the material to adjust.
4. Select the stock location where the adjustment applies.
5. Enter the adjustment quantity:
   • Positive number to increase stock (e.g., +2.0 to add 2 kg)
   • Negative number to reduce stock (e.g., -0.4 to remove 400 g)
6. Select a reason from the dropdown: Stocktake Correction, Waste, Damaged, Opening Balance, or Other.
7. Optionally add a note with more detail.
8. Click Save. The stock level updates immediately and the adjustment is recorded in the audit trail.

Example: Stocktake Correction

After a physical count, you find you have 3.8 kg of beeswax in the workshop. The system shows 4.2 kg.

• Material: Beeswax
• Location: Main Workshop
• Adjustment quantity: -0.4
• Reason: Stocktake Correction
• Note: "Physical count on 14 March. Likely used in unlogged prototyping session."

After saving, the system shows 3.8 kg — matching your physical count.

Example: Recording Waste

A batch of resin mixed incorrectly and has to be discarded — 150 ml wasted outside of any production order.

• Material: UV Resin
• Adjustment quantity: -0.15 (in litres)
• Reason: Waste
• Note: "Incorrect mix ratio. Batch discarded."

Viewing Your Adjustment History

All adjustments are stored in the stock movement audit trail. Go to a material and open the Stock History tab to see every adjustment ever made, with dates, quantities, reasons, and the user who recorded each one.