Setting Up Stock Locations

Setting Up Stock Locations

A stock location is any named storage area where you keep materials or products. Locations let you track not just how much stock you have, but where it is — useful when your business uses more than one physical space.

Examples of Stock Locations

• Main Workshop — primary production and storage space
• Retail Cabinet — display stock in a shop or gallery
• Spare Room Storage — overflow raw material storage
• Trade Show Van — stock carried for market events
• External Warehouse — third-party fulfilment or overflow storage
• Kiln Room — ceramics or glass work in a separate space

You do not need to create a location for every shelf or box. Create locations at the level of granularity that is useful for your business — typically one per physical site or one per distinct purpose.

Steps to Create a Stock Location

1. Go to Settings > Stock Locations.
2. Click Add Location.
3. Enter a Name — keep it short and descriptive (for example, "Main Workshop", "Market Van").
4. Optionally add a Description with more detail (address, access notes, responsible person).
5. Click Save.

You can create as many locations as you need. There is no limit.

Using Locations in Stock Movements

When you receive a purchase order, you specify which location the stock is going to. When you log material consumption on a production order, you can specify which location the materials are being drawn from. Manual adjustments also require a location.

If you only have one location, CrafterBy uses it as the default and you do not need to specify it each time.

Viewing Stock by Location

In the Inventory view (Stock Management > Inventory), each material row can be expanded to show quantities broken down by location. This lets you see at a glance that, for example, you have 3.0 kg of beeswax in the Main Workshop and 1.5 kg in the Spare Room Storage — 4.5 kg total.

Practical Example: Jeweller with Workshop and Market Stall

A jeweller has:

• A home workshop where silver sheet, wire, and findings are stored
• A market stall where finished pieces are displayed for sale

They create two locations: "Home Workshop" and "Market Stall". Raw materials are tracked at Home Workshop. Finished goods are tracked at both — pieces made in the workshop are added there, then a stock movement records the transfer to Market Stall when they pack for a market day.

Editing and Deactivating Locations

You can edit a location's name or description at any time. If a location is no longer used, you can deactivate it — it will no longer appear as an option in new stock movements, but historical records referencing it are preserved.